Chancellor’s Newsletter – March 2019

YCCD CTO Selected as the 2019 CISOA Honor Graduate

Yuba Community College District (YCCD) Chief Technology Officer (CTO), Devin Crosby, was honored as the Chief Information Systems Officers Association (CISOA) Certification Program 2019 Honor Graduate at the recent CISO Conference held in Garden Grove.

The CISO Certification Program is a training program for new and potential Chief Information Systems Officers (CISOs) in the California Community College System that is taught by current and experienced Chief Information Systems Officers as well as domain experts in the fields critical to success.  The program consists of an academic component a mentoring component and is case study based requiring participants to individually analyze and complete a case study for discussion in class for each of the six academic modules.

Sen. Nielsen Proposes North State Public Safety Training and Emergency Operations Center

Chancellor Houston, joined by Trustee Pasquale and President Javaheripour, attended a site tour of the proposed North State Public Safety Training and Emergency Operations Center sponsored by Senator Jim Nielson and Assemblyman James Gallagher in partnership with the Yuba City Fire Department Chief Peter Daley.

The event, on February 8, 2019 began with an informational briefing at the Yuba City Council Chambers and then moved to the proposed site at 150 Ohleyer Road in Yuba City.  The Center would be used to provide multiple training opportunities to firefighting and law enforcement agencies throughout the region, as well as other governmental and non-governmental first responders in Northern California.

Senator Nielsen stated in an Appeal-Democrat article on the same subject that he believes there is enough regional support behind the project to warrant the budget request he has submitted to the State Legislature, especially in the wake of devastating wildfires up and down the state.

The North State Training and Emergency Operations Center is proposed to include, but is not limited to, the following training venues and features: Law Enforcement Indoor Training & Shooting Range; Residential Burn House Venue; Commercial Training Tower and Apartment Venue; Confined Space Rescue Training Venue; HazMat Training Venue; Vehicle Extrication Equipment Training; Wildland Fire Training; Emergency Management Training & Remote Training in Classroom/EOC.

YCCD Closely Monitoring Possible Reduction in Apportionment

Chancellor Houston shared with District Leadership and the Board of Trustees a possible reduction in the First Principle Apportionment, or P-1, for Fiscal Year (FY) 18-19.  There are a couple of factors which affect this possible reduction.  Firstly, the State is projecting a Proposition 98 revenue shortfall of approximately $69 million (community college share).  Secondly, under the new Student Centered Funding Formula, community college districts that were in “hold harmless” status actually had enrollment growth that will be funded this year.  And lastly, the State Chancellor’s Office staff have revised counts related both to the student needs supplement (various measures of socio-economic status) as well as various performance measures such as degrees and certificates awarded.  In order to increase funding in some areas, many districts have resubmitted these data for prior years.

As a result of these factors, there is a possibility YCCD could see an apportionment reduction as high as $2.9 million for FY 18-19.  This equates to about 5% of total funding.  Some districts in the California community college system are seeing even higher reductions and some are seeing significant increases based on the current information.  The numbers provided are, at this moment, preliminary calculations. Significant revisions are possible in the coming months specifically if revenue shortfalls are back filled and as colleges and districts resubmit prior year data for corrections.

YCCD anticipated this type of volatility the FY 18-19 budget was developed and adopted by the Board of Trustees.  Chancellor Houston and Vice Chancellor Brewington have discussed these issues in depth with the Board’s Finance Committee and are taking steps to develop a recommendation on how to deal with both the preliminary calculations as well as any final adjustments to the FY 18-19 funding.

Chancellor Speaks at ACCT Governance Leadership Institute

Chancellor Houston accepted an invitation from the Association of Community College Trustees (ACCT) to speak at the March 11 – 13 Governance Leadership Institute event titled “Safeguarding Your College”.  The Institute, held in Portland, Oregon, and hosted by the University of Oregon, was focused on helping community colleges with campus security issues and becoming disaster resilient campuses.

Chancellor Houston joined Associate Vice Chancellor Chuck Smith of San Jacinto College District in Texas on a panel exploring case studies on “Confronting Natural Disasters”.  Vice Chancellor Smith spoke on confronting natural disasters in the form of hurricanes including San Jacinto CCD’s experience with hurricane Harvey and the aftermath of flooding in 2017.  Chancellor Houston provided a brief presentation relating the various fire and flood disasters experienced in the past few years in Northern California that have affected YCCD and other community college districts including the most recent Paradise Camp Fire.

Dr. Houston’s presentation is available here: Fires, Flooding & Near Flood

District Newsletter

The District Newsletter is intended to share updates from various participatory District-wide decision-making groups, Board Policies and Administrative Procedures, updates from Cabinet, District Services, Fiscal Services, Information Technology, M&O, and Human Resources. The March 2019 District Newsletter is available here: March 2019 District Newsletter

AB 2210 Nonresident Tuition Exemptions

Recent legislation, AB 2210 (2018, McCarty), added section 68075.65 to the Education Code, requiring each community college to post on its Internet Web site a notice that sets forth which persons are exempt from paying nonresident tuition pursuant to Section 68075.6.

The System Office has developed and provided the following language which may be posted to community college websites to comply with the requirements set forth in AB 2210:

Education Code section 68075.6 grants an immediate nonresident tuition fee exemption to eligible Special Immigrant visa (SIV) holders and refugee students who settled in California upon entering the United States.  This exemption is granted for one year from the date the student settled in California upon entering the United States.

This exemption applies to the following:

Iraqi citizens or nationals (and their spouses and children) who were employed by or on behalf of the United States Government in Iraq (Pub.L.No. 110-181, § 1244)

Afghan and Iraqi translators (and their spouses and children) who worked directly with the United States Armed Forces (Pub.L.No. 109-163, § 1059)

Afghanistan nationals who were employed by or on behalf of the U.S. government or in the International Security Assistance Force (ISAF) in Afghanistan (Pub.L. No. 11-8, § 602)

Refugee students admitted to the United States under Section 1157 of Title 8 of the United States Code.

Legislative Update

Assembly Speaker Anthony Rendon named the chairs of 53 select committees of the Assembly. He has not yet named the membership of these committees, only the chairs. Among those of interest are the following:
Select Committee on Campus Climate: Assemblywoman Shirley Weber
Select Committee on Career Technical Education and Building a 21st Century Workforce: Assemblywoman Autumn Burke
Select Committee on the Master Plan for Higher Education: Assemblyman Marc Berman
Select Committee on Student Debt: Assemblywoman Cottie Petrie-Norris

Recently Introduced Legislation

Friday, February 22, 2019 marked the deadline for members to introduce legislation and a flurry of bills were in print late in the week.  Bills must be in print for thirty days before they can be amended or have a committee hearing.  Two bills, AB 2 (Santiago which would create a second year of the Community College Promise and AB 30 (Holden) which would eliminate the sunset date on dual enrollment will be heard the first week of March.  Major bills of interest introduced recently were the following:

AB 695 (Medina) – This bill would extend the authorization for community college districts to enter into design-build contracts to January 1, 2030.

AB 806 (Bloom) – This bill would add former homeless youth to the students to be granted, or required to be granted, priority enrollment.

AB 897 (Medina) – This bill would change the maximum time a part-time, temporary employee may teach, without becoming a contract employee, to 85% of the hours per week of a full-time employee having comparable duties.

AB 943 (Chiu) – This bill would authorize the use of funding for student equity plans, up to $25,000 of apportionment funds per campus, or both, for the provision of emergency student financial assistance to eligible students to overcome unforeseen financial challenges that would directly impact a student’s ability to persist in the student’s course of study if emergency student financial assistance is included in an institution’s plan for interventions to students.

Bills of Interest

AB 700 (Friedman) – This bill would exempt from disclosure the personal telephone numbers of public postsecondary educational institution faculty members and records relating to the physical location of faculty members, including calendars, appointment logs, and home addresses.

AB 706 (Low) – This bill would eliminate limits on the time during which an employee of one school year or more is entitled to transfer the employee’s accrued leave.

AB 710 (Cervantes) – This is a spot bill that would make nonsubstantive changes in a provision that, for purposes of the Donahoe Higher Education Act, designates the segments of public postsecondary education as the California Community Colleges, the California State University, and the University of California, as specified, and defines independent institutions of higher education for these purposes.

AB 720 (Muratsuchi) – This is a spot bill that would make technical, nonsubstantive changes in a provision related to the FTES-based funding, including deleting obsolete language.

AB 769 (Holden) – This bill would require a licensee, via a written correspondence or email once a year. to provide free of charge a description of the terms and conditions under which a borrower may obtain full or partial forgiveness or discharge of principal and interest, defer repayment of principal or interest, or be granted forbearance on a federal loan, including various information about the types of loans that can be forgiven or discharged and the impact of consolidation.

AB 809 (Santiago) – This bill would require postsecondary institutions to post on each institution’s internet website, and to provide to an expectant parent through on-campus health clinics, notification of protections under Title IX for pregnant students and parenting students.  This bill would encourage child development programs established by the California Community Colleges, the California State University, and the University of California, to give specified priority to children of students who are unmarried and meeting specified income requirements.

AB 843 (Rodriguez) – This bill would repeal the loan assumption benefits that rely on API rankings, and instead provide additional loan assumption benefits of an unspecified amount to a person who holds credential appropriate for teaching, and who teaches, mathematics, science, special education, or career technical education in a school district that is determined to be in need of differentiated assistance.  The bill would express the intent of the Legislature to restore the funding for the Assumption Program of Loans for Education to its 2011-12 fiscal year level.  The bill would require the commission to award 7,200 new warrants for the assumption of loans under the program in the 2019-20 fiscal year.  The bill would appropriate $5,000,000 from the General Fund to the commission for the funding of warrants for the assumption of loans under the program for the 2019-20 fiscal year.

AB 863 (Cervantes) – This bill would prohibit the Student Aid Commission or an institution of higher education from performing a verification to establish eligibility for state financial aid on a student more than once, unless there is a break in attendance of more than one year by the student or the student transfers institutions, in which circumstance an additional verification would be authorized.  This bill would, however, authorize the Student Aid Commission through an institution, or an institution internally, to verify student enrollment and grade point average for the purpose of verifying student eligibility under existing state financial aid eligibility requirements.

AB 1051 (Smith) – This bill would authorize the employment of a temporary faculty member serving as full-time clinical nursing faculty or as part-time clinical nursing faculty by any one community college district for up to 4 semesters of 6 quarters indefinitely.  The bill would also require each community college district that employs these faculty members to report the specified information on or before June 30 of each year, and would require the chancellor’s office to report its information on or before September 30 each year.

AB 1090 (Medina) – This bill would require community colleges and CSUs to excuse any mandatory campus-based fees for those surviving spouses and children of a deceased person who was a resident of the state and employed by or contracting with a public agency, whose principal duties consisted of active law enforcement service or active fire suppression and prevention, and who died as a result of their duties.

ACR 31 (Limon) – This resolution would recognize April 2019 as California Community College Month.

SB 374 (Glazer) – This bill would require that a CalWORKs eligible individual participating in an educational activity full time and making satisfactory progress receive a standard allowance of $500.  The bill would authorize a participant to opt out of the standard allowance at any time, to make a reimbursement claim for the actual costs of books and supplies, and to submit this claim to the county.  The bill would require that an applicant or recipient who is enrolled full time in a specified plan or program and making satisfactory progress be deemed to be meeting the hourly participation requirements and be entitled to the allowance or reimbursement and other necessary supportive services.  The bill would provide that a recipient who is enrolled in a post-secondary educational institution and making satisfactory progress that would meaningfully increase the likelihood of their employment is entitled to an extension of the 24-moth cumulative participation period, as specified.  The bill would define “full time” and “making satisfactory progress” for purposes of these provisions and would require that these allowances be adjusted annually for inflation.

SB 383 (Committee on Education) – This is a spot bill that would make a nonsubstantive change in a provision that defines the segments of postsecondary education.

SB 390 (Umberg) – This bill would require school security officers and security guards for school districts and community college districts to complete a training course regardless of the number of hours worked per week and to complete the training course annually.  The bill would require, by January 1, 2021, the Bureau of Security and Investigative Services, in consultation with the Commission on Peace Officer Standards and Training (POST), to update the training to reflect current school district and community college district security standards.

SB 461 (Roth) – This bill would, except for students who have transferred to a 4-year higher education institution from a community college, make students who are eligible to receive a Cal Grant A award or a Cal Grant B award eligible to receive a Summer Cal Grant award, in addition to receiving a Cal Grant A award or Cal Grant B award, for a total of 2 summer terms of up to 9 units of enrollment, or the quarter equivalent, per term for purposes of pursing timely completion of a baccalaureate degree at a public postsecondary educational institution.  The bill would make those students who have transferred to a 4-year qualifying institution from a community college and who are eligible to receive a Cal Grant A award or Cal Grant B award eligible to receive a Summer Cal Grant award, in addition to receiving a Cal Grant A award or a Cal Grant B award, for one summer term of up to 9 units of enrollment, or the quarter equivalent.  The bill would provide that Summer Cal Grant awards shall not be subject to or count against the 4 years of full-time attendance eligibility limitation that applies for purposes of Cal Grant A and Cal Grant B award renewals.

SB 462 (Stern) – This bill would require the Chancellor’s Office of the California Community Colleges, working in collaboration with the Academic Senate for California Community Colleges, to establish a model curriculum for a forestland restoration workforce program that could be offered at campuses of the California Community Colleges. The bill would require the chancellor’s office to distribute the model curriculum to community college district no later than January 1, 2021, with the goal of enabling interested community college districts to offer the course to students beginning with the 2021-22 academic year.  The bill would also provide that certified graduates of the forestland restoration workforce course would be eligible to matriculate into the prescribed fire teams of the California Department of Forestry and Fire Protection or into work with other compatible state and federal forest restoration efforts and related apprenticeship programs, as specified.  The bill would require the chancellor’s office, working in collaboration with the California Science Consortium, to provide community college districts interested in offering the forestland restoration workforce course with information about fire advisors from the consortium who are qualified, willing, and available to be course instructors or to consult with those instructors.

SB 484 (Portantino) – This bill would require the governing board of each community college district to direct the appropriate officials at their respective campuses to (1) identify those students who have completed an associate degree for transfer, (2) notify those students of their completion of the degree requirements, (3) automatically award those students the degree, and (4) add those students to an identification system at the end of each academic year that the Office of the Chancellor of the California Community Colleges shall maintain and that can be accessed electronically by the California State University and University of California.  The bill would authorize a student to affirmatively exercise an option to not receive an associate degree for transfer or to not be included in the identification system.

Chancellor’s Calendar

1 thru 4 – CEO Symposium (San Diego)
5 – Chancellors Cabinet
5 – Meeting with Trustee Wheeler
6 – Meetings of Facilities/Audit and Finance Committees
6 – Meeting with Presidents
7 – ACCCA Executive Committee monthly call
8 – Meeting with Student Trustees
10 thru 13 – ACCT Campus Security Summit (Portland)
13 – District Management Council (DMC) Professional Development Session
14 – Lake Campus Tour for New Trustees
14 – New Trustee Orientation Session (Lake Campus)
14 – Policy Committee Meeting (LCC)
14 – Meeting of the Governing Board (LCC)
15 – ACCCA Board Meeting
15 – WCC Founders Day Event
16 thru 18 – Trip to National Training Center
19 – Chancellor’s Cabinet
20 – Meeting of WCC President Search Committee
21 – Meeting with Trustee Teagarden
22 – IEPI Partnership Resource Team Visit (HR Automation)
25 – Conference Call with CSU Vice Chancellor for Teacher Preparation Programs (regarding CSU-CCC follow-up Summit)
28 –New Trustee Tour of Yuba College Campus
29 –New Trustee Tour of Woodland Community College Campus
1 to 5 – Spring Break (Holidays on April 1, 4 and 5)
3 – Meetings of Facilities/Audit and Finance Committees
4 – ACCCA Mentoring Retreat