Effective December 1, 2021, all faculty, staff, administrators, student employees, and volunteers must be fully vaccinated against COVID-19 or submit weekly COVID-19 PCR-testing to be physically present on any district buildings for an extended amount of time (generally more than 15 minutes). Please check your YCCD email for more detailed information..

Submit your testing documentation or vaccine record to https://apps.yccd.edu/tracker or through Portal guard and click the COVID Tracker tile.

If you lost your vaccine card, please go to https://myvaccinerecord.cdph.ca.gov/ to get a digital copy of your vaccine record.

Thank you in advance for your cooperation. Together we can help keep our college families stay safe, healthy, and ready to learn during these unprecedented times.

Sincerely,

COVID Response Team

Indoor Mask Guidance

As the COVID-19 situation continues to evolve, we are writing to provide an update on changes to the Yuba Community College District’s mask requirement. As you may be aware, the California Department of Public Health (CDPH) has announced a number of recent policy changes including an update to the requirement for unvaccinated persons to mask in indoor public settings. The CDPH’s new guidance is a strong recommendation that all persons, regardless of vaccination status, continue to mask while in indoor public settings and businesses. Therefore, effective March 11, 2022, the YCCD mask policy is updated to strongly recommend that all students, employees, and campus visitors wear a mask when in any indoor setting.  The update to our policy removes a requirement for students, staff, and faculty to wear a mask indoors although it is encouraged, especially in large group settings.  YCCD has implemented numerous safety mitigation efforts to ensure the safety of all students, employees and campus visitors.  All other YCCD COVID-19 policies and procedures remain unchanged and faculty, classified staff, students, and visitors should continue to self-screen for illness prior to coming onto any YCCD campus. The District will continue to monitor COVID-19 positivity data, state and local health guidance, and other information and provide updates as they become available.  It should also be noted that some programs such as Allied Health, are subject to more rigorous requirements and rules such as those for healthcare settings.

Vaccine Information

Please check with your local county website for the latest vaccine information. All Californian’s age 12 and older are eligible to be vaccinated. The state’s vaccine information site, with information on how to sign up to be vaccinated is at https://covid19.ca.gov/vaccines/.

 Individual county vaccination information can be found at the following sites:

Colusa County https://www.countyofcolusa.org

 Lake County http://health.co.lake.ca.us

Sutter County www.suttercounty.org/vaccine

Yolo County www.yolocounty.org

Yuba Counties www.yuba.org/vaccines

Employee Toolkit

What to do if a Student or Employee Discloses they Have COVID Symptoms (PDF)

COVID-19 Exposure Notification Requirement (AB 685) 7.29.2021 – PDF

Find A Testing Site – COVID-19 Testing Sites in California

COVID 19 Leave and Sick Options

YCCD-COVID-19 Emergency Leaves Templates

Governor’s Executive Order – Worker’s Comp COVID-19

COVID-19 Mileage Reimbursement Form – PDF

COVID-19 Safety Tips for Faculty

YCCD Vaccine and Testing Information for Faculty – Spring 2022

TCSIG and COVID-19 Testing

With the passage of Families First Coronavirus Response Act, Federal Guidelines mandate coverage for COVID-19 testing and states that private health plans, fully-insured and self-insured plans, are now required to provide coverage for COVID-19, which include: Diagnostic testing, cost of provider, urgent care center and emergency room visits (in order to receive testing), and any related medical services.

The coverage provided for testing as noted above, must be at no cost to the consumer. Please note that the current mandate does not require coverage for treatment. Accordingly, Delta Health Systems has removed the member’s share of cost for the above listed services on all TCSIG plans. However, all costs related to the treatment of COVID-19 remain. (see examples below)

Example 1. – Member on HDHP goes into a provider to get tested for COVID-19. The member’s deductible and coinsurance would not apply and testing include office visit and lab work would be covered at 100% no share of cost for the member.

 Example 2. – Member on HDHP has received a diagnosis of COVID-19 and is admitted into the hospital for treatment. The member’s deductible and coinsurance would apply and the member would have the same share of cost as they would any other illness.

Please visit https://www.deltahealthsystems.com/Home/Covid19Updates or call (800) 464-7627 or if you have any additional questions regarding the coverage of COVID-19 as it currently applies to Tri-County Schools Insurance Group.

Chancellor’s Office COVID-19 Update Page

Anxiety Management in times of crises

CVC-OEI Support library

Advice for Remote Instructors

Online Resources for Science Labs – Simulations and Virtual Labs

3CSN Zoom Sessions on Navigating the Virtual Landscape

Remote Instruction Resources

CANVAS

Logging into Canvas

Canvas Guide for Faculty & Staff

Canvas Videos for Instructors 

Support

If you are new to Canvas, then you can use the following resources to learn more about how to use the system: California Community College Training Vision Resource Center:  Resources on “Learning Canvas”, “Canvas, Tips, Tricks & Techniques” “Learning Zoom” and much more.

YCCD Helpdesk at helpdesk@yccd.edu or at 530-741-6981.

You can call Canvas Support toll-free, 24 hours a day, seven days a week. The link with the Canvas contact number can be found once you are logged into Canvas by clicking the “Help” button.

MICROSOFT OFFICE 365

If Faculty and Staff are eligible to use Microsoft Office 365, which includes Word, Excel, and PowerPoint. Access to Microsoft Office 265 can be gained through the Campus Sign-On Portal using your employee ID and Password.

Office 365 support

ZOOM

Zoom is an online meeting service provided to all employees of the California Community Colleges by the CCC Confer project. If you have not already done so, please sign up for an account using the link below.

The Zoom Help Center provides access to training, webinars, and tutorials. You can access the Help Center by creating a Zoom account and logging in through the link below.

https://www.conferzoom.org/

How to avoid the ZoomBomb

Meeting and Webinar Best Practices and Resources

Zoom support library

CAMTASIA

Camtasia is an all-in one screen recorder and video editor designed to allow educators to create video tutorials and other instructional videos for use in the classroom and online.

How to install CAMTASIA

Training:  Camtasia Training: Screen Recorder & Video Editor | TechSmith

Training is provided through the Camtasia vendor Techsmith at https://www.techsmith.com/tutorial-camtasia.html and through the California Community College Training Vision Resource Center (VRC) at https://cccpln.csod.com/ui/lms-learner-search/search?pageNumber=1&query=camtasia (Login to the VRC is required).

For more information and training materials, please contact the Helpdesk at helpdesk@yccd.edu or at 530-741-6981.

SNAGIT

Snagit is a screen capture and recording software used to quickly capture a process, add your explanation and create visual instructions.

You can find an introduction video below, followed by a link to Snagit tutorials and the installation instructions:

Snagit = The Best Screen Capture Software (Free Trial) | TechSmith

How to Install SNAGIT

Snagit Tutorials can be found at:https://www.techsmith.com/tutorial-snagit.html?utm_source=product&utm_medium=snagit&utm_campaign=sw20

Yuba Community College District Help Desk – helpdesk@yccd.edu – 530.741.6981

California Virtual Campus

The California Virtual Campus (CVC) – Online Education Initiative (OEI) has many available online resources, including on-demand webinars and Instructional Design team virtual office hours.

Not sure what the VRC is?  Here’s a link to our local Knowledge Base Article with a link to the VRC. To register for an account click the “Register”  tab in the upper right corner of the page. (https://yccd.teamdynamix.com/TDClient/1911/Portal/KB/ArticleDet?ID=91133).

 

COVID-19 FAQs

I am a current employee in the YCCD district. When do I have to show proof of vaccination or undergo weekly testing?

The effective date of the YCCD vaccination and testing policy is December 1, 2021, for all faculty, staff, administrators, student employees and volunteers. As of that date, all employees must be fully vaccinated against COVID-19 or submit to weekly testing to be on any YCCD campus or participate in any face-to-face district activities for more than 15 minutes.

How do I show proof of vaccination or testing documentation?

Submit your vaccine record or testing documentation to https://apps.yccd.edu/tracker or through Portal Guard and clicking the COVID Tracker tile.

I lost my vaccine card. How can I request for a new card?

If you lost your vaccine card, please go to https://myvaccinerecord.cdph.ca.gov/ to get a digital copy of your vaccine record.

When uploading my vaccination status or test results am I required to sign the Confidentiality of Medical Information Act (CMIA) authorization?

Yes, Civil Code Section 56.20 and 56.21 requires that the District have CMIA authorization in order to collect certain information, such as vaccination or COVID-19 testing information. The purpose of this form is to protect you and let you know what information the District is collecting and what the District is using it for.

What protections does the CMIA provide for the employee?

Employers are permitted to use vaccination and COVID-19 testing information for legitimate and non-discriminatory business purposes; the CMIA limits the employer’s authority to disclose such information to the purposes provided by law or as authorized by the employee in the authorization. Further it requires that employers “establish appropriate procedures to ensure the confidentiality and protection from unauthorized use and disclosure of [employees’ confidential medical] information.” When you sign the CMIA authorization, you are letting the District know that we can only use your information for the reasons in the form.

How can the CMIA authorization be voluntary if I am required to agree before submitting my vaccination or test results?

The CMIA authorization is voluntary, and law requires it to be voluntary. However, if you do not wish to sign, then we cannot hold your confidential information. In this event, the District must treat you as un-tested/unvaccinated. While the CMIA prohibits discrimination against employees who refuse to provide the authorization, the CMIA also provides that an employee’s refusal to sign an authorization will not “prohibit an employer from taking such action as is necessary in the absence of [such] medical information.” Pursuant to Resolution 21-56, the District will take action as necessary to keep our campus, employees, and students safe.

How do I get tested?

Testing is offered at each campus location. Walk-in appointments are available for employees and students. The YCCD website provides information regarding the location and hours of operation. There are many other locations that also offer testing. Employees and students can get PCR testing for COVID-19 from other medical providers to meet testing requirements. You will need to upload results from your third-party PCR testing in the COVID Tracker.

Can I undergo weekly testing off campus and upload my results?

Yes, you may get a PCR test elsewhere and submit your results through the online portal. The test must be administered in accordance with the FDA approval. There is currently no District requirement that testing must be completed on campus.

If I undergo testing off campus, will I be reimbursed for the cost of the test and travel expenses?

No, because free testing is available at each campus, we will not be providing reimbursements for testing elsewhere. Additionally, if employees get tested off-campus it may not be done during employee’s normal working hours. Opting out of District provided resources is your choice, but the District is not obligated to provide reimbursement.

Are all the COVID-19 vaccines accepted?

Vaccines must be FDA approved; have an emergency use authorization from the FDA; or, for persons fully vaccinated outside the United States, be listed for emergency use by the World Health Organization (WHO). “Fully vaccinated” means the District has documented that the person received, at least 14 days prior, either the second dose in a two-dose COVID-19 vaccine series or a single-dose COVID-19 vaccine. (8 CCR § 3205(b)(9).) Employees may request paid leave from Human Resources for obtaining a COVID-19 vaccine and any illness related to it.

What about vaccine boosters?

If COVID-19 vaccine boosters become necessary to prevent the contraction and transmission of the virus that causes COVID-19, students and employees will need to get boosters. At this time, booster shots are not required. This could change if the public health authorities, including the CDC, the California Department of Public Health (“CDPH”), or the County Department of Public Health indicate that a COVID-19 vaccine booster is necessary based on the COVID-19 vaccine that the employee received and the date upon which they became fully vaccinated.

Will I have to wear a mask on campus?

Effective March 11, 2022, the YCCD mask policy is updated to strongly recommend that all students, employees, and campus visitors wear a mask when in any indoor setting. In January 2022, the California Department of Public Health recommended that people upgrade from cloth face coverings to either surgical masks or KN95/N95/KF94 disposable respirators. Please be advised to wear a well- fitted mask for 10 days after an exposure event.

I am only going to teach online classes. Do I need to be vaccinated or tested?

Faculty who are only teaching online classes need to be vaccinated or tested if they plan to visit the district for more than 15 minutes.

I am choosing to get tested weekly. When does my test result expire?

Each employee is expected to get tested weekly on the date of their original test date. If you are not using Virus Geeks as a testing facility, then you are expected to post the test results on COVID Tracker as soon as you receive them. If COVID Tracker shows your status as red, this indicates that you cannot physically be on the district premises until the testing issue is resolved.

How do I seek a medical accommodation for the vaccine/testing requirement?

If you are interested in requesting a medical accommodation, please use the link for "Medical Accommodation Form". "yccd.edu/wp-content/uploads/2021/07/Reasonable-Accomodation-Healthcare-Provider-Certification.pdf". Be sure to have your healthcare provider specifically address why you cannot be fully vaccinated or test weekly. Please submit completed forms to yccdhr@goyccd.onmicrosoft.com.

How do I seek a religious accommodation for this vaccine/testing requirement?

If you are requesting a religious accommodation, please use this form: "Religious Exemption Form" . "https://www.yccd.edu/wp-content/uploads/2021/10/YCCD-Religious-Exemption-Form.pdf" . Please submit completed forms to yccdhr@goyccd.onmicrosoft.com.

I received a positive COVID-19 test result, do I always need to report it?

DO REPORT positive COVID-19 test results from tests performed at any sites. You will need to fill out the "YCCD COVID-19 Questionnaire and Reporting Form" by using this link: "https://forms.office.com/Pages/ResponsePage.aspx?id=ED7uUiXsN02_oHyJmRjp_bZqR1FUiQ5PkyfzXvA7f3lUQllFS1BVRUk1VjJZNzExNVpRSVhMNEVCUy4u"

What is a Close Contact?

Close Contact is defined as someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period starting from 2 days before illness onset until the time the patient is isolated.

I received red pass on the Daily Campus Pass, what do I do?

Remain off campus and do not enter district facilities until receiving a medical release/clearance from your physician or COVID Response Team.

Can I meet testing requirements with an at-home test?

If it is a PCR test, then yes. An antigen test will not be accepted to meet this requirement, which rules out many rapid, at-home testing options.

Who is able to take the test in campus? What about visiting scholars, temporary affiliated, vendors, visitors, household members of YCCD employees or contractors?

* Starting Monday 04/25/2022 your valid health insurance is required every time you get tested at campus. Insured: Please bring your insurance card to your appointment. Testing department will bill your insurance. There is still no out-of-pocket cost for YCCD staff and students with insurance. Uninsured: YCCD offers testing to non-insured staff and students free of charge. You must be a current staff or student at YCCD and provide your staff/student ID. Community Members: Must provide insurance at the time of testing. Those with insurance will not have to pay a copay. Unfortunately, starting Monday 04/25/2022 the uninsured public will not be able to test on our sites.

What if I have a question about COVID-19 that is not already answered?

If you cannot find an answer to your question about COVID-19, you can email: "covidresponsecenter@yccd.edu".